Coordinator, Lease Administration

Overall Job Summary

This position is responsible for supporting the Lease Administration team in the coordination and tracking of all documents and information related to the administration of TSC’s real estate portfolio.

Essential Duties and Responsibilities (Min 5%)

• Facilitate and perform all due diligence necessary to prepare Estoppel, SNDAs and other contracts for execution and coordinate the issuance of the appropriate documents with the Lease Admin team. 
• Track the timing and intake of documentation related to the audit of CAM, real estate tax, insurance, and other miscellaneous billings to ensure lease compliance and accuracy of calculations.  Prepare reports to track progress toward established departmental goals and contact landlords to obtain missing documents.  
• Enter lease data into the administration database and perform basic audits of CAM, real estate tax, insurance, and other miscellaneous billings to ensure lease compliance and accuracy of calculations. 
• Maintain accurate and up to date records in the appropriate permanent lease files – both electronic and hard copies.  
• Assist in the processing of appropriate documentation related to Landlord’s failure to perform all of Landlord required repairs and maintenance at the stores. Participate in the execution of a plan of action, including the issuance of any lease required notices, and coordinate with the Facilities team to ensure the proper completion of all needed repairs.  
• Facilitate the receipt of Landlord approvals and appropriate documentation related to Special Events held at stores to ensure protection of TSC's interests. 
• Perform various functions such as scheduling Landlord site inspections at the store, annual sales reporting, confirmation of utility set-up and issue resolution, etc.  
• Proactively monitor insurance renewals to obtain and track updated evidence of coverage to ensure lease compliance.  
• Assist in the appropriate documentation of department standard operating procedures.
• Research rent payment issues, which includes stop payment and reissue of payments if needed.
• Update SOP’s as needed for the lease administration process.
• Monitor the lease administration mailbox and ensure all correspondence is forwarded to the appropriate parties.
   

Required Qualifications

Experience: 1+ year of experience in lease administration, property management, paralegal, corporate compliance, or business management.

Education: College degree preferred.  Any suitable combination of education and experience will be considered.

Preferred knowledge, skills or abilities

• Excellent analytical, problem solving and communication skills.
• Ability to independently prioritize and coordinate multiple projects.
• Work effectively under tight deadlines; strong process orientation with excellent organizational skills and thorough attention to detail.
• Natural propensity to get into the details.  
• Preferred: Basic knowledge of commercial real estate terminology; database management experience; proficiency in Microsoft Office.

Working Conditions

Physical Requirements

Disclaimer

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. A team member should perform all duties as assigned by his/ her supervisor.

Company Info

At Tractor Supply and Petsense by Tractor Supply, our Team Members are the heart of our success. Their dedication, passion, and hard work drive everything we do, and we are committed to supporting them with a comprehensive and accessible total reward package. We understand the evolving needs of our Team Members and their families, and we strive to offer meaningful, competitive, and sustainable benefits that support their well-being today and in the future.

Our benefits extend beyond medical, dental, and vision coverage, including company-paid life and disability insurance, paid parental leave, tuition reimbursement, and family planning resources such as adoption and surrogacy assistance, for all full-time Team Members and all part-time Team Members. Part time new hires gain eligibility for TSC Benefits by averaging at least 15 hours per week during their 90-day lookback period. The lookback period starts the first of the month following the date of hire. If the 15-hour requirement was met, the benefits eligibility date will be the first day of the month following 4 months of continuous service.

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