Specialist, Accts Payable

Overall Job Summary

The Accounts Payable (AP) Specialist is responsible for ensuring accurate and timely processing of vendor invoices, expense requests, and outgoing payments. Role ensures proper invoice approvals, review and responding first time complete to submitted Service Now tickets, and meeting objective of maximizing cash discounts earned by reviewing/resolving unmatched invoices. This role plays a key part in maintaining positive vendor relationships, supporting financial accuracy, and contributing to efficient cash-flow management. The ideal candidate has strong attention to detail, excellent organizational skills, and thrives in a fast-paced, high-volume environment.

Essential Duties and Responsibilities (Min 5%)

• Invoice & Payment Processing

  • Receive, review, and verify invoices for accuracy and appropriate approvals.
  • Match invoices to purchase orders, packing slips, or receiving reports in a timely manner.
  • Code invoices to correct accounts, departments, and cost centers.
  • Enter invoices into TSC’s ERP system (SAP) in a timely manner.

  Vendor Management & Reconciliation

  • Reconcile vendor statements monthly; research and resolve variances or disputed charges.
  • Respond to vendor inquiries regarding invoices, payments, and account status.
  • Track and manage credits, refunds, and outstanding invoices.
  • Attend/Set up meeting with vendors to discuss issues or account reconciliation.

  Financial Accuracy, Reporting & Compliance

  • Assist with month-end closing activities including accruals and AP aging reports.
  • Ensure compliance with internal controls and accounting standards.
  • Support periodic audits by providing required AP documentation.

  General Administrative & Cross-Functional Support

  • Coordinate with purchasing, receiving, operations, and finance teams to resolve invoice discrepancies or missing documentation.
  • Provide clerical support including filing, data entry, document scanning, and record retention.

Required Qualifications

Experience: 1–3 years of experience in a high-volume AP department, bookkeeping, or general accounting environment.

Education: High school diploma.  Associates degree preferred.  Any suitable combination of education and experience will be considered.

Professional Certifications: None.

Preferred knowledge, skills or abilities

• Proficiency with accounting/ERP systems. SAP experience a plus.
• High level of accuracy, attention to detail, and ability to identify discrepancies.
• Effective communication skills.
• Strong understanding of basic accounting principles and AP processes.
• Strong computer skills, especially Microsoft Excel (lookups, sorting, filtering, basic formulas).
• Ability to handle a high volume of transactions with speed and precision.
• Strong organizational and time-management skills, with the ability to meet deadlines.
• Knowledge of purchase order (PO) systems and 2- or 3-way matching.

Working Conditions

Physical Requirements

Disclaimer

This job description represents an overview of the responsibilities for the above referenced position.  It is not intended to represent a comprehensive list of responsibilities.  A team member should perform all duties as assigned by his/ her supervisor.

Company Info

At Tractor Supply and Petsense by Tractor Supply, our Team Members are the heart of our success. Their dedication, passion, and hard work drive everything we do, and we are committed to supporting them with a comprehensive and accessible total reward package. We understand the evolving needs of our Team Members and their families, and we strive to offer meaningful, competitive, and sustainable benefits that support their well-being today and in the future.

Our benefits extend beyond medical, dental, and vision coverage, including company-paid life and disability insurance, paid parental leave, tuition reimbursement, and family planning resources such as adoption and surrogacy assistance, for all full-time Team Members and all part-time Team Members. Part time new hires gain eligibility for TSC Benefits by averaging at least 15 hours per week during their 90-day lookback period. The lookback period starts the first of the month following the date of hire. If the 15-hour requirement was met, the benefits eligibility date will be the first day of the month following 4 months of continuous service.

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